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Change in Registered Office in India

Change in Registered Office under Companies Act, 2013

Change in Registered Office Starting at ₹1,999 + GST & Govt Fees

Every company in India must maintain a valid registered office address as per the Companies Act, 2013. The registered office is the official address where statutory notices, legal communications, and government correspondence are received.

Any change in the registered office must be reported to the Registrar of Companies (ROC). A change is legally valid only after proper approvals, filing of statutory forms, and updation of MCA records.

Let our experts handle your registered office change documentation, approvals, and ROC filing professionally and on time.

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    What is Change in Registered Office?

    Your company’s registered office is the official address listed with the government. Think of it like your company’s home address—this is where all important letters, notices, and government communications are sent.

    Changing the registered office simply means updating this official address when your company moves to a new place.

    It’s not just about moving furniture! The change is only official and legal when:

    The Board of Directors and, sometimes, shareholders approve the move

    You submit proof of the new address to the government

    You file the required form (Form INC-22) with the Registrar of Companies (ROC)

    The government updates its records with your new office address

    Your company can move to a new office, but until you follow these steps, the move is not officially recognized by law.

    When Should Registered Office Be Changed?

    A company must change its registered office when:

    Business operations move to a new premises

    Office shifts to a different city or state

    Existing registered address is vacated or closed

    Corrections are needed in MCA records

    Any change must be reported to ROC within the prescribed timeline.

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    Types of Registered Office Change

    Just like your company’s “home address,” there are different ways your registered office can be moved depending on where your new office is located.

    • In India, there are three types of registered office changes:

    1. Within the Same City / Town

    • Moving to a new address but staying in the same city.

    2. To a Different City (Same State)

    • Moving to another city but within the same state.

    3. From One State to Another State

    • Moving your office to a completely different state.
    • The type of change you choose will determine:
    • What approvals you need (Board only or Board + Shareholders + Regional Director)
    • Which forms you need to file with ROC
    • How long it takes and the overall complexity of the process
    • Knowing which type of change applies to your company helps avoid delays, penalties, and unnecessary complications.

    Business Structure Comparison – At a Glance

    Type of ChangeWhat It MeansApprovals RequiredROC FormsTime Limit to File with ROCComplexity
    Within Same City / TownOffice shifts to another address in the same cityBoard ResolutionINC-22Within 30 days of change⭐ Easy
    Different City (Same State)Office shifts to another city but within the same stateBoard Resolution + Shareholders’ Special ResolutionINC-22Within 30 days of change⭐⭐ Moderate
    One State to Another StateOne State to Another StateBoard Resolution + Special Resolution + Regional Director approvalINC-22 + Additional filingsWithin 30 days of approval⭐⭐⭐ Complex

    Want to start and manage a business alone

    Need limited liability and a legal company structure

    Plan to grow gradually and may convert to a Pvt. Ltd. later

    Prefer full control without partners

    Want to build credibility with clients and banks

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    You focus on growing your business — we’ll handle the legal compliances and regulatory complexities

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    Documents Required for Change in Registered Office

    Proof of new address (utility bill, rent agreement, or sale deed)

    NOC from property owner (if rented)

    Board Resolution

    Special Resolution (if applicable)

    Digital Signature Certificate (DSC) of Director

    Step-by-Step Process for Change in Registered Office

    Step 1

    1. Determine Type of Change

    same city, different city, or different state

    Step 2

    2. Pass Resolutions

    Board / Special Resolution as required

    Step 3

    3. Collect Documents

    address proof, NOC, etc.

    Step 4

    4. File Form INC-22

    Includes PAN, TAN, DIN.submit to ROC within the prescribed timeline

    Step 5

    5. ROC Updates MCA Records

    – change becomes legally effective

    Post-Shifting Compliances for Registered Office

    Once your company has shifted its registered office and filed Form INC-22, there are a few important tasks you must complete to stay compliant with the law:

    1. Update Statutory Registers

    • Update the Register of Members, Directors, and other statutory registers with the new address.
    • Ensure the new office address is reflected in all official company records.

    2. Update Company PAN & GST (if applicable)

    • If your state changes, you may need to update PAN & GST registration details.
    • This ensures all tax communications are sent to the correct office.

    3. Update Letterheads, Signage & Communications

    • Make sure your official documents, invoices, and company letterheads reflect the new registered office address.
    • This avoids confusion with customers, suppliers, or government authorities.

    4. Notify Banks and Financial Institutions

    • Inform your bank, lenders, and investors about the change of address.
    • This ensures smooth operation of accounts and banking transactions.

    5. Display Notice at Old & New Office (if required)

    • Some companies put up a notice at the old office about the change.
    • Keep a board resolution or communication record for future reference.

    6. Maintain ROC Filing Acknowledgment

    • Keep the INC-22 filing acknowledgment safe.
    • It acts as proof that the company officially updated its registered office.

    7. Check for Annual Compliance

    • The new registered office should be used in all future MCA filings and annual returns.
    • Ensure the ROC records match your new location to avoid penalties.

    FAQs – Change in Registered Office (SEO-Friendly & Layman-Friendly)

    The registered office is the official address of your company where all statutory and legal communications are received.

    All companies registered in India can change their office, including Private Limited, Public Limited, and OPCs.

    Yes. A Board Resolution and Form INC-22 filing with ROC are sufficient.

    It depends:

    • Within same city → Not required
    • Different city (same state) → Required
    • Inter-state → Required

    Form INC-22 must be filed within 30 days of the change.

    Yes, with proper address proof and NOC from the property owner.

    The company may face penalties and may be treated as non-compliant under the Companies Act.

    Yes. MCA records must reflect the updated registered office to remain legally compliant.

    • Within city → Usually a few days
    • Different city → Around 1-2 weeks
    • Inter-state → Several weeks due to approvals

    Technically, you can start operations at the new office, but your new address is not yet officially recognized by the government until Form INC-22 is filed and accepted.

    Need Help with Change in Registered Office?
    Let our experts manage your registered office change end-to-end — from resolutions to ROC filing.

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